Make every lease clause operational.
A portfolio operating system that turns leases and amendments into structured obligations driving critical dates, CAM recovery, tenant service, compliance, and property-level work.
Scale and interface figures on this page are illustrative.
The lease is executable operating logic.
Clauses are not just documents to archive; they determine rent, recovery, notice windows, obligations, and how property teams should act.
Fragmented context
Important economics and obligations were buried across base leases, amendments, exhibits and side letters.
Decision logic
CAM recovery depends on lease-specific pools, exclusions, caps, stops, gross-up rules and pro-rata shares—not one universal formula.
Operational handoff
Property operations need direct traceability from a tenant issue or charge back to the governing lease term.
Abstract once. Operate for years.
Structured lease terms drive critical dates, CAM, tenant service, compliance, and asset-level reporting.
Lease record
Clause-by-clause abstraction with amendments, source citations and version hierarchy.
Critical dates
Renewal, termination, expansion, rent step, notice and option windows.
CAM
Expense pools, exclusions, gross-ups, caps, base years, pro-rata shares and reconciliation statements.
Property operations
Tenant requests, vendors, work orders, COIs and recurring obligations.
Asset view
Occupancy, rent roll, NOI bridge, rollover, capital plans and tenant concentration.
Every dollar should trace to a clause.
Reconciliation is designed from GL expense to recoverability rule to tenant statement with provenance intact.
Representative application states.
Representative application states from the product. Figures shown on screen are illustrative.
Asset operations
38 properties
| Property | Type | RSF | Occupancy | Base rent | Watch |
|---|---|---|---|---|---|
| Parkline Center | Office | 412k | 96% | $5.9m | 4 critical dates |
| 220 Mercer | Office | 235k | 92% | $8.7m | CAM +6.1% vs budget |
| Harbor Industrial | Industrial | 1.1m | 98% | $7.4m | 3 vendors: COI gaps |
| Westfield Commons | Retail | 368k | 91% | $4.2m | 2 options open |
| Marlow Business Park | Flex | 294k | 89% | $3.1m | 2 renewals in 90d |
| Ironbridge Logistics | Industrial | 820k | 100% | $5.6m | On plan |
| Cedar Point Plaza | Retail | 241k | 94% | $3.5m | On plan |
7 of 38 properties. 7.8m RSF, 612 active leases.
Lease rollover % of RSF by expiry year
6.2% vacant. Amber years need renewal attention now.
Northstar Analytics
Suite 400 · 18,420 RSF
4.2 Operating expenses. Tenant shall pay its Proportionate Share of Operating Expenses in excess of the Base Year 2025.
Amendment 2 (Mar 2025): the Base Year is 2027 and Tenant's Proportionate Share is 7.84%.
6.4 Renewal. Tenant may renew once for five years by written notice given not more than twelve nor less than nine months before expiration.
9.1 After-hours HVAC. Overtime HVAC is reimbursable by Tenant per Schedule D.
4.5 Controllable cost cap. Increases in Controllable Expenses are capped at five percent per year, non-cumulative.
2026 reconciliation
220 Mercer
CAM pool to true-up
| Tenant | Share | Actual | Billed | True-up |
|---|---|---|---|---|
| Northstar Analytics | 7.84% | $228k | $215k | +$13.3k |
| Vela Foods | 6.9% | $201k | $189k | +$11.7k |
| Morris Dental Group | 5.2% | $151k | $142k | +$8.8k |
| Kestrel Legal | 4.7% | $137k | $129k | +$8.0k |
| Bayline Insurance | 3.8% | $111k | $104k | +$6.5k |
| Orchard Health | 3.1% | $90k | $85k | +$5.3k |
All 44 tenants: $2.91m actual, $2.74m billed, $170k true-up. Each lease applies its own cap and base year.
Critical-date register
Next 120 days
Oct 1
Northstar Analytics: renewal notice window opensOct 4
Apex Fire: general liability certificate expiresOct 14
Vela Foods: termination right closesTenant & vendor
220 Mercer
92% occupied
Failure states are part of the product model.
The cases below are intentionally modeled because real operating software is defined by what happens when data, people, or dependencies do not line up.
Amendment changes a CAM clause
Supersede the affected rule prospectively while retaining prior-year calculation lineage.
Lease abstract conflicts with rent roll
Open a validation exception and prevent silent overwrite of accounting data.
COI lapses during active vendor work
Flag compliance at property/vendor scope and preserve work-order history.
The data model behind the interface.
The interface follows the domain relationships and rules below.